SAP Vendor Master Display / Change T Code - FK03

Display/Change Vendor Master Record

Accounting or purchasing personnel need to view master information for a vendor.

Business Process Description Overview

Vendor master data is the data required to conduct business relationships with your vendors.  It includes address data and terms of payment, for example.  It also controls how business transactions are posted to a vendor account and how the posted data is processed.

Input - Required Fields	Field Value / Comments
Vendor	Enter Vendor number
Company code	1000 (Your Company Code)
Processing Options	Select at least one screen from among the general data (address, control, payment transactions) or company code screens (accounting info., payment transactions, correspondence, withholding tax)

Procedural Steps:-

1.1.       Access transaction by:

Via Menus	Accounting -> Financial Accounting  ->  Accounts Payable  ->  Master records  ->  Display
Via Transaction Code	FK03

1.2. On screen “Display Vendor: Initial Screen”, enter information in the fields as specified in the table below:

Field Name	Description	R/O/C	User Action and Values	Comments
Vendor	enter the vendor’s account number	R
Company code	the company code ID of the vendor	R		Use the drop down menu.

(Note:  On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)

Select the appropriate combination of general data or company code data processing 
options for screens to change (Edit -> Select all selects all the field groups listed 
under General Data and Company Code Data).

Press ENTER

Use the white left (F7) or right (F8) arrow buttons at the top left of the screen to navigate between the different general and company code data screens.

1.3.       View the current information on the “Display Vendor: Address” screen. 

Press ENTER to go to the next screen.

1.4.       View the current information on the “Display Vendor: Control Data” screen.

 Press ENTER to go to the next screen.

1.5.       View the current information on the “Display Vendor: Payment Transactions” screen. 

Press ENTER to go to the next screen.

1.6.       View the current information on the “Display Vendor: Accounting Info.” screen. 

Press ENTER to go to the next screen.

1.7.       View the current information on the “Display Vendor: Payment Transactions” screen. 

Press ENTER to go to the next screen.

1.8.       View the current information on the “Display Vendor: Correspondence” screen”. 

Press ENTER to go to the next screen.

1.9.       Enter the necessary changes on the “Change Vendor: Withholding Tax ” screen. 

Press ENTER to go to the next screen.

1.10.    Return.

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Vendor Payment Entry in SAP - T Code - F-48

DOWN PAYMENT

Post Vendor Down Payment Request in SAP

Down payment to be made to a vendor.

T Code:- F-48

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Clear Vendor Down Payment Request in SAP - T Code - F-54

Clear Vendor Down Payment

Business Process Description Overview :-

You can clear the down payment with the closing invoice by either:

• Transferring the down payment to the payables account and taking account of this transfer when posting the payment, or 
• Directly clearing the down payment with the invoice when the outgoing payment is made 

 You can carry out both procedures manually or automatically using the accounts payable payment program. 


T Code:- F-54

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Park Vendor Invoice in SAP - Tcode - FB60

Park Vendor Invoice


Business Process Procedure Overview

Vendor invoice parking enables the user to enter and save (park) incomplete vendor invoices in the SAP system without executing extensive entry checks. This is especially helpful when information such as cost centers and account assignments are not available. Parked vendor invoices may be completed, checked and then posted at a later date - if necessary by a different data entry clerk. When documents are parked, data (for example, transaction figures) is not updated. Although a document number is generated the parked document may still be monitored as an open item. The data can then be evaluated online for reporting purposes from the moment they are parked, rather than having to wait until they have been completed and posted. Another advantage of the parked vendor invoices is that when used in conjunction with payment requests, It will enable the user to maximize cash discounts and pay invoices on time even when the invoice is not actually posted until after the payment.


T Code:- FB60

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Post Parked Document in SAP - Transaction Code - FBV0

How To post a parked general ledger document

Business Process Procedure Overview:

Document parking can be use to enter and store (park) incomplete documents in the SAP System, without carrying out extensive entry checks. Parked documents can be completed, checked and then posted at a later date - if necessary by a different data entry Clerk.

Parked documents can be post either individually or via a list. To post several parked documents via a list, the system issues a list of parked document for you to choose from. From this list, you can then carry out any necessary post-processing to parked documents that could not be posted due to missing information such as a cost accounting assignment.

T Code:- FBV0

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Change Parked Document Line Item in SAP

Change Parked Document

Business Process Procedure Overview :-

Document parking can be use to enter and store (park) incomplete documents in the SAP System, without carrying out extensive entry checks. Parked documents can be completed, checked and then posted at a later date - if necessary by a different data entry clerk.

Parked document may also be changed. Changing a parked document is broken up to two transaction codes: FBV2 and FBV4. To change line items details transaction code FBV2 should be use while transaction code FBV4 is use to change header detail. This BPP will illustrate the process to change line item detail, transaction code FBV2. Refer to BPP on “Change Header Detail” to view more information on changing a parked document’s header detail. 

T Code:- FBV2

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Display Parked Documents In SAP - T Code FBV3

Display Parked Document

To display a parked document

Business Process Procedure Overview

Document parking can be use to enter and store (park) incomplete documents in the SAP System, without carrying out extensive entry checks. Parked documents can be completed, checked and then posted at a later date - if necessary by a different data entry clerk.

Parked documents may be display individually or via a list.

T Code :-   FBV3 

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Enter Vendor Credit Memo in SAP ( Park / Post ) T Code :- FB65 , FBR2

CREDIT MEMO’s

Enter (Park / Post) Vendor Credit Memo

Receive a credit memo from vendor for overcharged/damaged items

Business Process Procedure Overview:-

A vendor credit memo is the reversal of part or all of an invoice. When an invoice is cancelled, the system automatically creates a credit memo. The credit memo posting is similar to other standard document postings within the SAP R/3 system. Once posted, the credit memo is applied against the vendor account balance, and subsequently offsets future payments.

T Code: FB65 , FBR2

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Document Display in SAP T Code - FB03

With the help of this T code you can display / see the details of any Document in SAP.

Display Account Balances

Business Process Description Overview

This process will display a previously created accounting document. To display a specific document, enter document number, company code and fiscal year (optional).

T Code :- FB03

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Mass Document Reversal in SAP T Code - F.80

Mass Reversal of Documents

Business Process Description Overview

A function you can use to reverse many documents, which have been posted either manually or automatically.

Mass reversal offers two modes for reversing documents:

• Reversal (for reversing documents in the same period in which the target document was posted) 
• Inversion (for reversing documents in a different period) 

T Code :- F.80

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Vendor Account Clearing in SAP T code - F-44

Clear Vendor

Used to clear open items from one vendor account.

Business Process Description Overview

This function differs from posting with a clearing transaction or posting with a payment in the following ways:

• You do not need to enter a document header 
• You can only clear open items from one account 

You can use this function to clear debits and credits that balance to zero (for example, invoices and payments that you have already entered).

T Code :-  F-44

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Post Outgoing Payment in SAP T Code - F-53

PAYMENTS

Post Out Going Payment

Manual payment on an existing vendor invoice.

Business Process Description Overview:-

This is a posting for those checks that are created manually (outside the SAP R/3 system, perhaps typed or hand-written). A check will not be generated in R/3 but the vendor and cash accounts will be updated appropriately. 

T Code :- F-53

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Create Remittance Challan in SAP T Code - J1INCHLN

With holding Taxes

Creation of Remittance Challan

TRANSACTIONAL STEPS- Creation of Remittance Challan

BUSINESS PROCESS STEPS / BPP NUMBER:-

At month end Post Challan for the purpose of depositing the Withholding taxes

T Code :- J1INCHLN

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Updating Remittance Challan in SAP T Code - J1INBANK

Updating Remittance Challan

TRANSACTIONAL STEPS- Update TDS Remittance Challan Details (Bank Challan Update – Create Bank Challan)

BUSINESS PROCESS STEPS / BPP NUMBER

Update the Bank Challan no.

T Code :- J1INBANK

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TDS Certificate Printing in SAP T Code - J1INCERT

Printing TDS Certificate

TRANSACTIONAL STEPS- Print TDS Certificates

BUSINESS PROCESS STEPS / BPP NUMBER:-

Printing of TDS Certificates for the Vendor

T Code :- J1INCERT

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Display Customer Master Data / Record in SAP T Code- FD03

Displaying Customer Master Record

Accounting or purchasing personnel need to view master information for a Customer.

Business Process Description Overview

Customer master data is the data required to conduct business relationships with your Customers. It includes address data and terms of payment, for example. It also controls how business transactions are posted to a Customer account and how the posted data is processed. 

T Code :- FD03

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Post Customer Down Payment in SAP T Code - F-29

DOWN PAYMENT


POST DOWN PAYMENT


Business Process Description Overview:-


You can post a customer down payment whether or not you have previously created a down payment request. Creating a down payment request is an optional step.


To post a down payment received after a down payment request has been issued, you select the down payment request when you post the down payment. The system then only needs the data in the initial screen to make the posting. These include the customer's account number, the bank account number, and the special G/L indicator. The system takes all other data, such as amount or tax code, from the down payment request. If you need to make any further specifications, the system offers you the down payment line item, after you have selected the post function, so that you can make any necessary corrections.


To post a down payment received without a down payment request, you post the down payment directly. You supply all the necessary data including the customer's account number, the bank account number, and the special G/L indicator (A in Most Companies), and the amount.

T Code:- F-29

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How to Clear Down Payment for Customer in SAP T code - F-39

Clear Customer Down Payment in SAP

Business Process Description Overview

You can clear the down payment with the closing invoice by either:

• Transferring the down payment to the receivables account and taking account of this transfer when posting the payment, or 
• Directly clearing the down payment with the invoice when the incoming payment is made 

You can carry out both procedures manually or automatically using the accounts payable payment program. 

T Code :- F-39

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Post / Change / Display Customer Invoice Parked Document in SAP T Code - FBV0

Post Customer Invoice Parked Document

To post a parked general ledger document

Business Process Procedure Overview :-

Document parking can be use to enter and store (park) incomplete documents in the SAP System, without carrying out extensive entry checks. Parked documents can be completed, checked and then posted at a later date - if necessary by a different data entry Clerk.

Parked documents can be post either individually or via a list. To post several parked documents via a list, the system issues a list of parked document for you to choose from. From this list, you can then carry out any necessary post-processing to parked documents that could not be posted due to missing information such as a cost accounting assignment.

T Code:-  FBV0

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How To Reverse / Delete Noted Items in SAP T Code - FB08

Noted items of Customer Reverse –Individual Reversal

Via Menus

Accounts Receivable -> Document -> Reverse -> Individual Reversal

Via Transaction Code : FB08

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