Post Outgoing Payment in SAP T Code - F-53

PAYMENTS

Post Out Going Payment

Manual payment on an existing vendor invoice.

Business Process Description Overview:-

This is a posting for those checks that are created manually (outside the SAP R/3 system, perhaps typed or hand-written). A check will not be generated in R/3 but the vendor and cash accounts will be updated appropriately. 

T Code :- F-53

Input - Required Fields		Field Value / Comments
Document Date	Enter Document Date
Document type	This transaction defaults to BP
Company Code	Enter company code 1000
Posting Date	Defaults as the system date
Currency	Enter currency type INR
Bank account	Bank G/L account for check to debit
Amount	Amount to be paid
Value Date	The value date is used in bank accounts and bank sub-accounts
Vendor	Vendor Account number

Output - Results	Comments
Creation of a journal entry for vendor payment

Tips and Tricks

Vendors and Customers use the same process.

PROCEDURAL STEPS

1.1. Access the “Create Manual Vendor Payment - Manual Check” transaction by:

Via Menus

Node               Transaction code    Text                                                                                                   Nodes                       F-53                Post                            Preceding node                     Outgoing payment                Preceding node                     Document entry                  Preceding node                     Accounts Payable                Preceding node                     Financial Accounting            Preceding node                     Accounting                                                                                             Nodes                        F-53                Post                            Preceding node                     Outgoing payment                Preceding node                     Document entry                  Preceding node                     Vendor menu                     Preceding node                     Postings                        Preceding node                     Real estate general contract    Preceding node                     Real Estate Management          Preceding node                     Accounting                                                                                             Nodes                       F-53     Outgoing payments               Preceding node                     Postings                         Preceding node                     Real estate general contract    Preceding node                     Real Estate Management          Preceding node                     Accounting

Via Transaction Code

F-53

1.2. On the screen “Post Outgoing Payments: Header Data” enter information in the fields as specified in the table below:

Field Name	Description	R/O/C	User Action and Values	Comments
Document Date	Date of the document.	R	Enter date desired on the check
Document Type	Classifies the accounting document	R	Will default to “KZ”
Company Code	Organizational Unit	R	1000
Posting Date	Date that determines the period to which the posting will occur	R	Will default to current date
Currency/rate	Currency that the transaction will post under	R	Default is the local currency for the company code INR
Account (Bank data)	G/L cash/checking account to be used.	R	Enter the proper cash / Bank account
Amount	The payment amount.	R	Enter desired payment amount
Value Date		R	Will default to current date
Account (Vendor)	The vendor account number	R	Enter Vendor Account	Drill down menu available
Account Type	Type of account	R	Default is ‘K’ for vendor
Reference	Field used to enter user desired text	C		Can make this a required field to enhance business processing
Document Header Text	Descriptive text that applies to the document header	O	Enter any desired text
Clearing Text	Additional explanatory information	O	Enter any desired text

Note:  

In column “R/O/C” of above table, “R” = Required, “O” = Optional, “C” = Conditional

1.3. Press Process Open Items button or hit the (Tick) Enter icon to proceed.

1.4. Select open items to be paid.

NOTES:

• Select/deselect the appropriate items by double-clicking in the gross amount field for the item (in some cases the system will default to all of the items being selected). 
• If you need to adjust the check amount because of discounts, select the Overview icon and double-click on the G/L account line item to edit. Then hit the ç green arrow to go back then select Process Open Items to continue. 
• You can manually remove or change the applicable cash discount. 
• If the difference between the amount entered on the initial screen and the total of the items that you select doesn’t fall within the system defined tolerance, you must enter the amount that appears under “Not Assigned” into the field “Difference Postings”. This amount will be posted back into the vendor account. 
• Once the amount under “Not Assigned” equals zero (or falls within your predetermined tolerance level) you may post.

1.5. When satisfied with your selections, post the payment by clicking on the Save icon.

NOTE: 

The system will return a confirmation with a document number. At this point the vendor payment has been posted, but no check information has been entered.