Enter Vendor Credit Memo in SAP ( Park / Post ) T Code :- FB65 , FBR2

CREDIT MEMO’s

Enter (Park / Post) Vendor Credit Memo

Receive a credit memo from vendor for overcharged/damaged items

Business Process Procedure Overview:-

A vendor credit memo is the reversal of part or all of an invoice. When an invoice is cancelled, the system automatically creates a credit memo. The credit memo posting is similar to other standard document postings within the SAP R/3 system. Once posted, the credit memo is applied against the vendor account balance, and subsequently offsets future payments.

T Code: FB65 , FBR2

Input - Required Fields	Field Value / Comments
Vendor	Enter Vendor Number
Document Date	Enter Date to be appeared for that document
Posting Date	Current date defaults into the field.
Invoice Amount	Enter Amount Say Rs. 5000/-
Currency	Defaults to Local Currency.
Amount	Enter Desired Amount
Baseline Date	Defaults to system date
Payment Terms	System defaults the pmnt terms to default, one   specified in that particular master record.

Output - Results	Comments
Creation of vendor credit memo in the system

Procedural Steps

1.1. Access transaction by:

Via Menus	Accounting -> Financial Accounting-> Accounts Payable  -> Document entry -> Credit Memo
Via Transaction Code	FB65

1.2. On screen “Vendor credit memo Enter”, enter the information as specified in the fields in the table below:

Note: For document entry you may select the appropriate screen variant and account assignment template that most closely relates to the transaction.

Field Name	Description	R/O/C	User Action and Values	Comments
Basic data Tab
Vendor	Vendor account number	R	Enter Vendor Account number	Use the drop down menu
Sp. G/L	For all line items in vendor accounts which are updated to an alternative reconciliation account in the general ledger, the special G/L indicator determines which account is to be selected.	C	Use this field for items such as down payment request.	Use the drop down menu
Document Date	Date of the original document.	R	Enter the date
Posting Date	Date the account balances are updated.	R	System defaults to system date	System defaults
Document Reference	Reference   information if desired. Used as a search  criterion.	O
Business Place/Section	Enter Section code	R		Drill down available
Amount	Invoice Amount	R	Enter amount
Currency ID	Designate the  document currency	R	Enter currency  or system defaults to  local Currency.
Details TAB
Business Area	Enter the  Business Area	O
Payment TAB
Paymt terms	Key for defining  payment terms composed of cash  discount percentages and payment periods.		The payment terms  are defaulted in from  the Vendor Master  record.  They may be changed on a document  during entry  -- a warning entry will  appear which informs the user that the terms  have been changed (for this document only).   Click on the Payment tab to make changes  to the payment terms.
BaselineDt	Key for defining  payment terms composed of cash  discount percentages and payment periods.		This defaults in as  today’s date, but be change in the  Payment tab.
Invoice Reference	Field to be used in case of raising Credit   memo with reference  to an invoice	O	Enter the Invoice No., Fiscal Year and line item
With holding Tax TAB
With holding Tax TYPE	Enter the With  holding Tax code	O	Enter the relevant  tax code	Drill down menu available
G/L Account	General ledger  account number	R	Enter GL Account  Number
Amount in Document Currency	Enter the line item  amount to be posted to.	R
D/C	Debit /  Credit indicator	R

(Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional)

1.3. Click on the “Simulate” button or F9 to review vendor invoice entry.

If you wish to change any data, double click on the line item and make your changes.

1.4. To post the document, Click on the “post” icon or “Ctrl + S”.

NOTE: Optional functions which can be performed before posting/saving the document.

• Simulating the Posting: Select SIMULATE Button. This optional step will create any automatically generated document lines such as inter-company entries and allow you to view them before posting. 
• Park the document: Select the PARK button. This will park the document (NOT post it) and can be retrieved for future reference. 

Post A Parked Credit Memo in SAP T code - FBR2 


Posting Parked Credit Memo

After the Parking of Credit memo go to T-Code FBR2. The following screen appears

Via Transaction Code

FBR2

Enter the Parked Document Number, Company Code and fiscal year and press “Enter” 

System gives the parked document details and if we save it then system generates a posting document.