Debit Note Letter Format to Clearing & Forwarding Agent (C&FA)

Sample / Template / Example of Covering letter Writing for Debit Note to Clearing & Forwarding Agent (C&FA) in Doc / Word

ABC Corp/2012-13/126                                                           Dt. 16.12.2012

M/s. C&F Agent Name
C&F Agent Address

Sub:  Deviation in billing

Ref: Marketing  Policy  dtd…………………

Dear sir,

It has been observed that there are lots of deviations while raising invoices in the name of different dealers / customers.  The deviation resulted in billing on lower side.  The main reasons for deviation are allowing higher Dealer Discount or Volume Discount.

The scrutiny of billing for Nov’2012 has been done and accordingly debit note has been raised on different parties where billing on lower side was found.

The copies of the respective debit note along with summary sheet are attached.

Please understand that the billing should be done as per the Marketing Policy in force. In case if it is found that billing has been done in  contravention of Marketing Policy then the difference of lower side will be debited to your account which please note.

Thanking you,

Yours faithfully
For ABC Sales Corporation


C  C:  1) Head Office – Accounts
         2) Marketing Regional Manager
         3) President - Marketing


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