Return Material Authorization Letter - Circular

Here you can get a sample Letter / Circular format for Defining Procedure & Authorisation for recalling of Material sold by you / your company.

                               

                                                                                          

Your Company Name

                                                                                                                                 Date

CIRCULAR

To:

All Branches

Name of your Company

Sub: Approval Procedure for Material Return.

It has been observed that Credit Notes for substantial amounts are being issued every month from the branches to account for the material returned from the parties. At present there is no predefined approval procedure in place to have a control over the material returns. Henceforth, Advice for/or Credit Notes for material return can only be issued by the branches with written approval from the appropriate authority as per following:-

Sl No	Net Sales Value	Approval Authority
1	Up to 5.00 lacs	Sr. Br Manager/Regional Manager & Above
2	+ 5.00 Lacs up to 15.00 lacs	Vice President & Above
3	+ 15.00 Lacs	President

All Branches are also advised to raise only those bills for the materials which can easily be despatched during the same month.

Authorised Signatory

Name

Designation

Cc :      Name, President

Cc :      Name, Vice President

Cc :      Name, Ast. Vice President

Cc :      Name, RMs & BMs