REQUEST LETTER FOR ADVANCE PAYMENT TOWARDS IMPORT

Sample Template Example of Beautiful Excellent Professional REQUEST LETTER FOR ADVANCE PAYMENT TOWARDS IMPORT in Word / Doc / Pdf Free Download                                                                                                                                                

For Office Use Date & Time of Receipt Bill Ref. No.         (To be filled in by Branch)                                  ( To be filled in by CPC)

 

                           REQUEST LETTER FOR ADVANCE PAYMENT TOWARDS IMPORT

To

The Branch Manager,

Kotak Mahindra Bank Ltd.,

Byculla Branch

Mumbai-400001

 

We wish to import the following commodities / Goods as part of our raw material / capital goods requirement.

 

Commodity-            Used Machinery Equipment STC 18   H.S.Code No.-……………………….

IE Code No……………………

 

We hereby request you to remit / issue Demand Draft for the amount as per the details given below:-

1	Amount to be remitted (in foreign currency)	USD 200,000
2	Value Date	08.11.2026
3	Remitter’s Name & Address	Stabnet India Electrical Limited,145 Andheri Kurla Road, Mumbai - 400001
4	Beneficiary’s Name & Address	ABC Investments Limited, Parel Skies Parel, Mauritius
5	Beneficiary’s Bank Account No., Banker’s Name & Address & Swift code	Beneficiary Bank:    JP Morgan International Bank Limited, Brussels (JPMGBEBB)   Account Number: 12345678
6	Beneficiary’s Bank’s Correspondent Bank Name, Address & Swift code	Corresponding Bank: JPMorgan Chase Bank, N.A., New York (CHASUS44) ABA 021-000-001 Account Number:    500-123456
7	Purpose of remittance ( the details to be mentioned in Swift msg. for Beneficiary’s information)	Part Payment of Import
8	Foreign Bank Charges ( strike off whichever is NOT applicable)	To our Account / Beneficiary’s Account

 

We request you to debit our EEFC Account No………….. for an amount of ……………… and the balance amount to our Cash Credit Account / Current Account No 01859000001234 along with your charges.  We undertake that we shall make the physical import within 3 months from the date of remittance ( 12 months in the case of Capital goods) and documentary evidence of import will be furnished within 15 days from the date of physical import.

 

Documents enclosed:-

1.  Form A1                                                            

2. Performa Invoice of the Supplier duly certified by the applicant – there should be a proof of demand of advance payment by the supplier.

3. Copy of Purchase Order signed by the applicant.

4. Original Bank Guarantee (applicable in case of advance remittance above USD 200000 or equivalent)

5. Original Import License ( if applicable)

6. Other document if any (Please specify)

 

DECLARATION – CUM – UNDERTAKING

The goods imported / being imported by us are not covered under Negative list of imports as mentioned in Chapter  -------- of Export import policy 2005-2010 and amendments there to till date.

 

We are eligible to import the above mentioned goods under the current Export and Import Policy in Place.

 

The said goods imported / being imported by us are not restricted for import through specific licensing under the above mentioned policy and amendments.

 

I/We hereby declare that the transaction the details of which are specifically mentioned in this request letter does not involve, and is not designed for the purpose of any contravention or evasion of the provisions of the aforesaid Act or of any rules, regulation, notification, direction or order made thereunder.  I /We also hereby agree and undertake to give such information/documents as will reasonably satisfy you about this transaction in terms of the above declaration.  I/We also understand that if I/We refuse to comply with any such requirement or make only unsatisfactory compliance therewith, the bank shall refuse in writing to undertake the transaction and shall if it has reason to believe that any contravention/evasion is contemplated by me/us report the matter to Reserve Bank of India..  I/We further declare that the undersigned has/have the authority to give this declaration and undertaking on behalf of the company.

 

Yours faithfully,

For…………………………………………….

 

AUTHORISED SIGNATORY

 

GUIDELINES /CHECKLIST FOR THE APPLICANT FOR ENSURING SPEEDY & ERROR FREE REMITTANCE - REQUEST LETTER FOR ADVANCE PAYMENT TOWARDS IMPORT

 

1.     REQUEST LETTER TO BE SIGNED BY AUTHORISED SIGNATORY OF THE COMPANY

 

2.     ENSURE THAT ALL COLUMNS ARE FILLED IN THE REQUEST LETTER

 

3.     DECLARATION CUM UNDERTAKING IS REQUIRED UNDER SEC.10 (5), CHAPTER III OF FEMA 1999), MENTIONED IN THE REQUEST LETTER.

 

4.     FORM A1 TO BE DULY FILLED IN AND SIGNED BY THE AUTHORISED SIGNATORY OF THE COMPANY

 

5.     PROFORMA INVOICE ISSUED BY THE SUPPLIER SHOULD ASK FOR ADVANCE PAYMENT.

 

6.     ADVANCE PAYMENT OF USD 100,000 AND ABOVE CAN BE MADE ONLY AGAINST BANK GUARANTEE OF FIRST CLASS BANK AS ACCEPTABLE TO KOTAK MAHINDRA BANK LTD.

 

7.     WHEREEVER THE COMMODITY TO BE IMPORTED IS COVERED UNDER NEGATIVE LIST, ORIGINAL IMPORT LICENCE TO BE PRODUCED TO THE BANK

 

8.     EXCHANGE CONTROL COPY OF THE BILL OF ENTRY SHOULD BE SIGNED ON THE REVERSE BY THE AUTHORISED SIGNATORY OF THE COMPANY AND SHOULD BE SUBMITTED WITHIN 15 DAYS FROM THE DATE OF ACTUAL PHYSICAL IMPORT.

 

9.     UNDER FEMA 1999, ACTUAL IMPORT SHOULD TAKE PLACE WITHIN 3 / 12 MONTHS (Raw materials / capital goods respectively) FROM THE DATE OF REMITTANCE.

 

10.   ON SUBMISSION OF DULY COMPLETED REQUEST LETTER ALONG WITH ENCLOSURES, PLEASE OBTAIN THE TRACKING REFERENCE No. FROM THE BRANCH WHICH SHOULD BE QUOTED FOR ANY FURTHER QUERY / CORRESPONDENCE ON THIS REMITTANCE.

Download Request Letter Format