Best Professional Template For A Private / Public Company's Minutes of Meeting (MOM) As Per Companies Act 2013 in Word / Doc / Pdf Free Download
C
H A I R M A N
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MINUTES OF THE
MEETING OF THE BOARD OF DIRECTORS OF STABNET SUGAR REFINERY LIMITED HELD ON
SATURDAY, 14TH AUGUST, 2018 AT ITS REGISTERED OFFICE AT NIRMAL
BUILDING, 5TH FLOOR, 12, PARK PLAZA, MUMBAI – 410410 AT 11.00 A.M.
PRESENT
Mr. Raja Kumar Bubna - Director
Mr. Narendra Kumar Modi - Director
1. CHAIRMAN OF THE MEETING :
With the unanimous decision of the Board Members present,
Mr. Alok Kumar Goenka took the Chair.
2. CONFIRMATION
OF MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF THE COMPANY HELD ON 13TH MAY, 2018 :
The Minutes of the Meeting of the Board of Directors held
on 13th May, 2018, draft of which had been circulated to the
Directors, were considered and reviewed and unanimously approved by the Board
Members and signed by the Chairman of the Meeting.
3. CONSIDERATION
AND APPROVAL OF THE DRAFT ANNUAL
ACCOUNTS OF THE COMPANY
AND ITS ANNEXURES
/ ENCLOSURES FOR THE FINANCIAL YEAR ENDED 31ST MARCH,
2018 :
The Board considered and approved the drafts of the Audited
Accounts together with its all Annexures / Enclosures and draft Auditors’
Report on Annual Accounts for the Financial Year ended 31st March,
2018, as were placed on the table.
The Board, after due deliberations in the matter,
unanimously : :
“RESOLVED THAT the Profit and Loss Account for the Financial Year ended
31st March, 2018 and the Balance Sheet as at that date along with
all its Annexures / Enclosures, drafts of which are placed before the Meeting,
be and are hereby approved and that the same be signed by Mr. Raja Kumar Bubna
and Mr. Narendra Kumar Modi, Directors of the Company on behalf of the Board of
Directors of the Company and be forwarded to the Auditors for their signature
and Report.”
The Board, thereafter,
also considered and
approved the drafts of Annual Accounts as on 31st
March, 2018 along with
drafts of Directors’
Report, Auditors’ Report and the Minutes of the Board Meeting held till
date.
The
Board then adjourned the Meeting for a tea break to facilitate the Company’s
Auditors to consider the Annual Accounts along with all its Annexures /
Enclosures of the Company for the Financial Year ended 31st March, 2018,
already been approved by the Board and signed and were sent to the Auditors for
their sending Report on the Annual Accounts of the Company for the financial
year ended 31st March, 2018.
The
Board was informed that the Auditors’ Report had since been received.
After
tea break, the Meeting commenced again. The Board perused the Auditors’ Report
on the Annual Accounts of the Company for the Financial Year ended 31st March,
2018, as placed on the table and observed that the Auditors’ Report did not
contain major observations / qualifications and the replies to the observations
/ qualifications made by the Auditors in its Report had already been made by
the Company in the Notes to the Annual Accounts and therefore did not call for
any further explanations..
The
Board also authorized any one Director to file all relevant Forms in
connections with the aforesaid Accounts to ROC including the Annual Return
after adoption and approval of the Annual Accounts by the Members at the
forthcoming Annual General Meeting of the Company.
4. CONSIDERATION AND APPROVAL
OF THE DRAFTS OF THE DIRECTORS’ REPORT :
The Board considered and approved the drafts of the
Directors’ Report for the Financial Year ended 31st March, 2018, as
were placed on the table.
The Board, after due deliberations in the matter,
unanimously : :
“RESOLVED
THAT the
Directors’ Report for the Financial Year ended 31st March, 2018 be and are
hereby approved and that the same be signed by Mr. Raja Kumar Bubna and Mr. Narendra
Kumar Modi, Directors of the Company
on behalf of the Board of Directors of the Company.”
5. CONSIDERATION AND FINALIZING THE DATE, TIME AND VENUE OF THE 13th ANNUAL
GENERAL MEETING OF THE COMPANY :
The Board decided and fixed the date, time and venue of the
13th Annual General Meeting of the Company and after due
deliberations, unanimously :
“RESOLVED THAT the 13th Annual General Meeting of the Members
of the Company be held on Wednesday, 22nd September, 2018 at its
Registered Office at Berger House, 129, Park Street, Mumbai – 700 017 at 11.30
a.m.”
6. CONSIDERATION AND APPROVAL OF THE DRAFT OF NOTICE
CONVENING THE 13th ANNUAL GENERAL MEETING OF THE COMPANY :
The drafts of Notice convening the 13th Annual
General Meeting of the Company was placed on the table for the consideration
and approval of Board Members.
The Board, after due deliberations, unanimously approved
the Notice and thereafter passed the following Resolution :
“RESOLVED THAT the Notice for the 13th Annual General Meeting
of the Members of the Company, as per the drafts placed on the table, be and
are hereby approved and the same be issued under the signature of any one
Directors of the Company.”
7. CONSIDERATION AND APPROVAL OF THE RE-APPOINTMENT OF
THE COMPANY’S STATUTORY AUDITORS FOR THE FINANCIAL YEAR 2019- 20:
A
Letter of Consent received under Section 224(1B) of the Companies Act, 1956
from M/s. Neetu Singh & Co., Chartered Accountants, Mumbai, the Company’s
Statutory Auditors, signifying their consent to act as the Company’s Auditors
for the Financial Year 2019-20 (i.e. from the conclusion of 13th
Annual General Meeting until the conclusion of the next Annual General Meeting
of the Company), was placed on the table.
The
Board approved the re-appointment of M/s Neetu Singh & Co., Chartered
Accountants, Mumbai as the Statutory Auditors of the Company for the Financial
Year 2018-19 (i.e. from the conclusion of 14th Annual General
Meeting until the conclusion of the next Annual General Meeting of the
Company), so that re-appointment of Statutory Auditors could be considered by
the Shareholders of the Company by passing suitable Resolution at the 13th
Annual General Meeting of the Company to be held on 22nd September,
2018.
8. ANY OTHER BUSINESS :
Next Board Meeting :
The date, time and venue of
the next Board Meeting would be decided and communicated to the Members in due
course.
There
being no other business to transact, the Meeting concluded with a vote of
thanks to the Chair.
C
H A I R M A N
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