Clarification Request Letter

Sample Template Example of Clarification Inquiry Letter Format to Transporter for excess charges deducted in word / .doc in India

RSL/ EFPL / 2013-14/ 009

5^th Oct’ 2013

M/s Express Freight Pvt. Ltd.

16^th Floor, Silver Enclave Towers

123, Kotla High Road

Mumbai – 420 231

Ph – 022 - ------------

Attn : Mr Sunil Jain

Dear Sir,

While going through your Invoice No.EF/SIC/13-14/189 dtd.06.06.13 for Rs.1,60,812/-, we observed the following are not in line with our Purchase Order :

1.       Sl. No. (1) – EDI fee for Rs.78/- - No supporting.

2.      Sl. No. (3) – Do extension charges for Rs.40,424/- – No supporting.

3.      Sl. No. (4) DD Commission for Rs.123/- – No supporting

4.      Sl. No. (5) – CFS charges for Rs.36,108/- – No supporting

5.      Sl. No. (6) – DD commission for Rs. 108/- – No supporting

6.   Sl. No. (11) – Transportation charges for Rs.40,000/- - Our Purchase Order is @ Rs.2500/- per container whereas you have charged @ Rs.4000/- per container and hence the same is not acceptable.

Likewise please refer your Invoice No.EF/SIC/13-14/131 dtd.30.05.13 vide Sl.No.9 – Transportation charges for Rs.40,000/- -The transportation charges mentioned in your above Invoice No. is not in accordance with our Purchase Order and hence is not acceptable.

Please give us supporting and necessary clarification to enable us to pass your bill.

Thanking you,

Yours faithfully,

For ROCKET SALES LTD.

NEETU SINGH

GM – LOGISTICS 

Download Clarification Request Letter