Material Return Letter Format

Sample Template Example of Official Letter Format To Supplier / Vendor For Material Replacement Due To Poor Quality / wrong Configuration in Word / Doc / Pdf Free Download

Material Return Back Letter To Company For Poor Quality With Request For Replacement or Payment Refund

[Insert company or personal letterhead, or type your name and address]

January 7, 2005

[Mr/Ms] [First Name] X. [Last Name]
[Address 1]
[Address 2]
[City], [St/Prov], [Country]  [ZIP/POSTAL]


Enclosed [is/are] [brief description of item or items being returned], which I purchased from you on [date purchased]. I am dissatisfied with [it/them] because [brief description of problem], and would like you to replace [it/them] or refund the $[amount paid] I paid.

[Describe in more detail how you determined the problem and the difficulty it causes you.]

I depend on [Company] to provide me with reliable, well-made products, and this is the first time I have had a problem with any of them. I hope the [name of item or items] [is/are] merely an isolated case of [problem: poor workmanship, an improper shipment, etc.], and that I can obtain good products from you in future.

Please call me at [your phone number] within the next [deadline period: week, three days, etc.] with your proposed solution to the problem. I look forward to hearing from you.


[Your Name]
[Your Position]

[Notations for Enclosures, cc:, etc.]

Download Replacement Letter Format


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