Outstanding Payment Clearance Letter

Sample Template Request Chasing Letter Format for with demand notice to Dealer / Distributor / Customer for Overdue Payment Release in word/ .doc / .pdf

RSL/ABC/2013-14/015

July 20, 2013

                                                                       

To:

ABC Corporation Ltd

14/1 Anil Parikh Road

Mumbai – 458 545

Kind Attn : Mr Sujeet Dutta, Finance Manager

Dear Sirs,

This is for your kind information that our branch office representative, Mr. Arun Jain has visited your Customer’s Aayush Infotech site on Friday, 17.07.13 for lifting 385 pieces of un-used Shuttering Boards supplied to you vide Invoice Nos. 1362, 1364 & 1487 dtd.30.04.12 & 15.05.12 amounting to Rs.71,576/-, Rs.2,97,354/- & Rs.2,20,612/- (totaling to Rs.5,89,542.00) respectively.

During the site visit, it was found that no one was present on behalf of your organization to handover the material. On further enquiry, we were informed by Aayush Infotech officials that they have no information from your end to return the material to us.

Sir, it is to be noted that in spite of several reminders and follow ups, you have neither paid nor returned the unused material to us. It is now a matter of great concern to us.

Keeping in mind the delay from your end in settling the issue, you are requested to clear the total outstanding amount within 48 hours after receipt of this letter.

Thanking you,

Yours faithfully,

For Rocket Sales Ltd.

Neetu Signh

GM – Commercials