Debit Note for Freight

Sample Debit Note Covering Letter to Transporter for Rate Difference for Freight due to non-arrangement of Trucks for Despatch of materials in word/.doc Format

August 28, 2004

M/s Transport Corpn. of India Ltd.
14/1 Nerul Road
Navi Mumbai – 412 214
Attn : Shri Anil Jain
Dear Sirs,

You have been asked to place 56 trucks on 28.08.13 at 8 A.M. at our factory ( khapoli) to load our materials for different destinations allotted to you for the month of August 2013 but you have not placed the required numbers of trucks. Your representative at Khapoli has refused to place truck as required by us and only 20-25  trucks so far placed for loading.
We have explained urgency of despatches to Mr Amit Goyel at Raipur, Mr N Srivastava  at Kolkata, Mr Sunil Kumar who is in Raipur today, Mr K Verma at Jeypore,  Mr S D Dalal at Gurgaon but ultimately we have been informed by your representative at Khapoli that he cannot place trucks as required by us as he has got instruction from his seniors.

Hence due to urgency of despatches, we have no alternative but to give load to M/s ABC Transport Co.

We shall debit your account by difference of rate charged by M/s ABC Transport Co. and your approved rate for the month of August 2013.

This is for your kind information

Thanking you,

Yours faithfully,



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