Quotation Request Letter

Sample Format / Free Template / Example of covering letter to transporter / Vendor to quote Price / Rate for transport Services / Materials / Goods in word / .doc / .pdf

RCL/ABC/2013-14/

February 22, 2014

M/s ABC Carrier ( P) Ltd

L K Adwani Road

Raipur – 458 545, Chhattisgarh

Dear Sirs,

Sub : Freight rate quotation for the month of  March 2014

With reference to the above, you are requested to submit the rate quotations in a sealed envelope for the period from 01.03.2014 to 31.03.2014 in respect of following destinations Ex-Khapoli (Maharashtra ) latest by 25.02.2014 in the format mentioned hereinbelow:-

A) FOR OUR FINISHED GOODS (TENDER THROUGH E-AUCTION)

D     E     S     T     I     N     A     T     I     O     N     S
TRANSHIPMENT : RAIPUR				TRANSHIPMENT : VIZIANAGARAM/ICCHAPURAM
01	DELHI	09	BHIWANDI	01	KOLKATA	09	MADURAI
02	JAIPUR	10	PUNE	02	PATNA (INSIDE CITY)	10	VELLORE
03	JODHPUR	11	BHOPAL	03	BHUBANESWAR	11	BHIWANDI
04	FARIDABAD	12	AHMEDABAD	04	CHENNAI	12	MUMBAI
05	JHAJJAR (HRY)	13	KANPUR	05	BANGALORE	13	TRIVANDRUM
06	SAHARANPUR	14	DAMAN	06	COCHIN	14	VIJAIWADA
07	SILVASSA	15	CHANDIGARH	07	HYDERABAD	15	MYSORE
08	MUMBAI			08	COIMBATORE	16	TRICHY

I)  FOR THE DESTINATIONS TRANSHIPPED AT RAIPUR, PLEASE QUOTE YOUR RATES FOR 9 MT & 16 MT LOAD BASIS BOTH.

II) FOR THE MATERIALS TRANSHIPPED AT VIZIANAGARAM, PLEASE QUOTE YOUR RATES FOR 10 MT ONLY AND MATERIALS TRANSHIPPED AT ICCHAPURAM, PLEASE QUOTE YOUR RATES FOR 9 MT ONLY.

WE WILL FIX TRANSPORTATION RATES BY E-AUCTION FOR THE ABOVE MENTIOEND DESTINATIONS. CEILING RATES SHALL BE LOWEST RATE QUOTED BY YOU FOR ANY PARTICULAR DESTINATION.

Regarding procedure of tender on online system, we have already explained to your representatives at our office.

You will participate on E-auction on 27.02.2014 from your Office itself. Starting time of E-auction is 10.00 AM. E-auction will be for single destination-wise and for 10 minutes each followed by 3 extension of 2 minutes each.

B) TRANSPORTATION RATE TO BE FINALISED THROUGH MINIMUM QUOTED RATES

I) FOR INCOMING MATERIALS

Please quote your rates for following :

(a)    From Baroda to Khapoli via transhipment point on overload (16 MT) and under load (9 MT) basis both.

(b)    From Thal to Khapoli via transhipment point on over load (16 MT) and under load (9 MT) basis both for Urea.

(c)    From Vizag Port to Khapoli on over load (16 MT) and under load (10 MT) load basis both. The rates quoted above shall be inclusive of all expenses i.e. Check Post expenses, detention charges etc.

 II)  FOR OUR FINISHED GOODS

         Please also submit the rates for the following destinations in a sealed envelope for the same period. The minimum rates quoted by the transporters shall be treated as final :

D     E     S     T     I     N     A     T     I     O     N     S
TRANSHIPMENT : RAIPUR				TRANSHIPMENT : VIZIANAGARAM/ICCHAPURAM
01	AURANGAABAD			01	GUWAHATI (INSIDE CITY)	10	PUNE
02	AHMEDNAGAR			02	TIRUPATI	11	SILVASSA
03	SURAT			03	PONDICHERRY (ESHWARAN KOIL STREET)	12	AHMEDABAD
04	MORBI					13	DAMAN
05	HOSHIARPUR			04	THIRUVALLUR	14	VAPI
06	VALSAD			05	KANNUR	15	MUVATTUPUZHA (KERALA)
07	VAPI			06	ANANTPUR
08	INDORE			07	PULAD	16	THIRUNELVELI
09	NAVI MUMBAI			08	SURAT	17	TIRUPUR
				09	KOLLAM	18	NAVI MUMBAI

I)  FOR THE DESTINATIONS TRANSHIPPED AT RAIPUR, PLEASE QUOTE YOUR RATES FOR 9 MT & 15 MT LOAD BASIS BOTH.

II) FOR THE MATERIALS TRANSHIPPED AT VIZIANAGARAM, PLEASE QUOTE YOUR RATES FOR 10 MT ONLY AND MATERIALS TRANSHIPPED AT ICCHAPURAM, PLEASE QUOTE YOUR RATES FOR 9 MT ONLY.

Still you have any query regarding the same, kindly contact Mr Anil Goel immediately over phone No. -------------.

Thanking you,

Yours faithfully,

for ROCKET SALES LTD.

RAJESH JAIN

MANAGER (ACCOUNTS)