Quotation Request Letter

Sample Format / Free Template / Example of covering letter to transporter / Vendor to quote Price / Rate for transport Services / Materials / Goods in word / .doc / .pdf

RCL/ABC/2013-14/
February 22, 2014

M/s ABC Carrier ( P) Ltd
L K Adwani Road
Raipur – 458 545, Chhattisgarh

Dear Sirs,

Sub : Freight rate quotation for the month of  March 2014

With reference to the above, you are requested to submit the rate quotations in a sealed envelope for the period from 01.03.2014 to 31.03.2014 in respect of following destinations Ex-Khapoli (Maharashtra ) latest by 25.02.2014 in the format mentioned hereinbelow:-

A) FOR OUR FINISHED GOODS (TENDER THROUGH E-AUCTION)

D     E     S     T     I     N     A     T     I     O     N     S
TRANSHIPMENT : RAIPUR
TRANSHIPMENT : VIZIANAGARAM/ICCHAPURAM
01
DELHI
09
BHIWANDI
01
KOLKATA
09
MADURAI
02
JAIPUR
10
PUNE
02
PATNA (INSIDE CITY)
10
VELLORE
03
JODHPUR
11
BHOPAL
03
BHUBANESWAR
11
BHIWANDI
04
FARIDABAD
12
AHMEDABAD
04
CHENNAI
12
MUMBAI
05
JHAJJAR (HRY)
13
KANPUR
05
BANGALORE
13
TRIVANDRUM
06
SAHARANPUR
14
DAMAN
06
COCHIN
14
VIJAIWADA
07
SILVASSA
15
CHANDIGARH
07
HYDERABAD
15
MYSORE
08
MUMBAI


08
COIMBATORE
16
TRICHY

I)  FOR THE DESTINATIONS TRANSHIPPED AT RAIPUR, PLEASE QUOTE YOUR RATES FOR 9 MT & 16 MT LOAD BASIS BOTH.
II) FOR THE MATERIALS TRANSHIPPED AT VIZIANAGARAM, PLEASE QUOTE YOUR RATES FOR 10 MT ONLY AND MATERIALS TRANSHIPPED AT ICCHAPURAM, PLEASE QUOTE YOUR RATES FOR 9 MT ONLY.

WE WILL FIX TRANSPORTATION RATES BY E-AUCTION FOR THE ABOVE MENTIOEND DESTINATIONS. CEILING RATES SHALL BE LOWEST RATE QUOTED BY YOU FOR ANY PARTICULAR DESTINATION.

Regarding procedure of tender on online system, we have already explained to your representatives at our office.

You will participate on E-auction on 27.02.2014 from your Office itself. Starting time of E-auction is 10.00 AM. E-auction will be for single destination-wise and for 10 minutes each followed by 3 extension of 2 minutes each.

B) TRANSPORTATION RATE TO BE FINALISED THROUGH MINIMUM QUOTED RATES

I) FOR INCOMING MATERIALS
Please quote your rates for following :

(a)    From Baroda to Khapoli via transhipment point on overload (16 MT) and under load (9 MT) basis both.
(b)    From Thal to Khapoli via transhipment point on over load (16 MT) and under load (9 MT) basis both for Urea.
(c)    From Vizag Port to Khapoli on over load (16 MT) and under load (10 MT) load basis both. The rates quoted above shall be inclusive of all expenses i.e. Check Post expenses, detention charges etc.

 II)  FOR OUR FINISHED GOODS

         Please also submit the rates for the following destinations in a sealed envelope for the same period. The minimum rates quoted by the transporters shall be treated as final :

D     E     S     T     I     N     A     T     I     O     N     S
TRANSHIPMENT : RAIPUR
TRANSHIPMENT : VIZIANAGARAM/ICCHAPURAM
01
AURANGAABAD


01
GUWAHATI (INSIDE CITY)
10
PUNE
02
AHMEDNAGAR


02
TIRUPATI
11
SILVASSA
03
SURAT


03
PONDICHERRY
(ESHWARAN KOIL STREET)
12
AHMEDABAD
04
MORBI


13
DAMAN
05
HOSHIARPUR


04
THIRUVALLUR
14
VAPI
06
VALSAD


05
KANNUR
15
MUVATTUPUZHA (KERALA)
07
VAPI

06
ANANTPUR
08
INDORE


07
PULAD
16
THIRUNELVELI
09
NAVI MUMBAI

08
SURAT
17
TIRUPUR




09
KOLLAM
18
NAVI MUMBAI

I)  FOR THE DESTINATIONS TRANSHIPPED AT RAIPUR, PLEASE QUOTE YOUR RATES FOR 9 MT & 15 MT LOAD BASIS BOTH.
II) FOR THE MATERIALS TRANSHIPPED AT VIZIANAGARAM, PLEASE QUOTE YOUR RATES FOR 10 MT ONLY AND MATERIALS TRANSHIPPED AT ICCHAPURAM, PLEASE QUOTE YOUR RATES FOR 9 MT ONLY.

Still you have any query regarding the same, kindly contact Mr Anil Goel immediately over phone No. -------------.

Thanking you,

Yours faithfully,
for ROCKET SALES LTD.



RAJESH JAIN
MANAGER (ACCOUNTS)

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