Product Return Request Letter Format

Sample Template Example of Product Return Request Letter Format in Word / Doc / Pdf Free Download

Request Letter To Vendor / Supplier For Material / Goods Return for Dissatisfactory Performance

[DATE, ex. Wednesday, June 11, 2015]

John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I have just received your [PRODUCT(S), ex. PowerStatement Accounting Software], which we ordered on [DATE, ex. June 1, 2015] (a copy of the sales receipt is enclosed).  Although I’m certain you have a fine line of products, I regret that [STATE NATURE OF DISSATISFACTION, ex. this software did not meet my expectations.  Because our administrative staff is not highly-trained in the use of computers, they were unable to operate the software in a manner faster or more economical than the current software we use.]

Since I know of your good reputation for customer satisfaction, I am confident you will process our return at your earliest convenience.  [STATE HOW PRODUCT(S) WILL BE RETURNED, ex.  I have enclosed your software and documentation package.]  {STATE HOW YOU WOULD LIKE CREDIT, IF ANY, TO BE HANDLED, ex. Please forward a refund check to us at your earliest convenience.}

Thank you for the opportunity to try your product.  We look forward to the possibility of doing business with you in the future.


[YOUR NAME, ex. Jill Jones]

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