Inquiry Letter for Pending Dispatch Status

Sample Delivery Status Inquiry Letter to Transporter for non-receipt of material in Transit for a long time in India in word/.doc Format

February 11, 2014

M/s AB Transport Company
14/1 N L Road
Mumbai – 420 125
Attn : Mr S N Agarwal
Dear Sirs,
We have been informed by our Mumbai branch that material against Challan Nos. -------- & --------- despatched from our Factory at Cochin on 30.01.2014 to M/s ABC Enterprises has not been delivered to the party till date. As per your despatch report from Cochin, we understand that material had been despatched on 04.02.14. You will kindly appreciate that it should take hardly 2/3 days to reach Mumbai from Vizianagaram but today already 2 weeks has been passed but material has not been reached to the party.

A similar case has been reported to the same party last month and material has been delivered to them after 20 days.

In such circumstances, please advise how we can sustain the valuable parties. However, we would like to inform that the party has cancelled their order as they have to fulfil some commitment for a project which we cannot supply to them in time.

You are requested to kindly enquirer about the same and inform us where the said material has been stuck up whether the said material has been transhipped somewhere else after despatching from Vizianagaram or in other things.

We are looking for your reply.

Thanking you,

Yours faithfully,


Pending Dispatch Status Inquiry Letter in Word


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