Letter for Customs Clearance

Sample Instruction Letter to Shipping Company for Customs Clearance of Imported Materials in word / .doc Format

January 18, 2014
M/s ABC Shipping & Logistics
15/4 N S Road
Cochin – 364 545
Attn : Mr A Vinay /  Mr L N Rao
Dear Sirs,

Sub : Bill of Lading No.WL------------- dtd.26.12.13
        Vessel No. LTP KALVIN
        Item – 2000 MT of Coke

Enclosed please find herewith following original shipping documents of Coke for clearing the same from custom:

1)      Invoice No. ---------- Dtd.26.12.13 for USD 4,09,000.00 of M/s Germani Coke Mines GmbH, Germany.
2)     Packing List dtd.26.12.13
3)     Insurance Certificate No. ------, Policy No. ----------- date of issue 20.12.13
4)     Bill of Lading No. WL---------- dtd.26.12.13
5)     Certificate of Origin No. ---------------- dtd.23.12.13
6)     Manufacturer’s Test/Inspection Certificate
7)     Beneficiary’s Certificate dtd.26.11.13
8)     Certificate from Shipping Company’s Agent, DHL Global Forwarding certifying that the carrying Vessel is seaworthy and is not more than 20 years old.
In addition to above, also please find xerox copies of following documents:
(a) Copy of LC Amendment, (b) Copy of LC No.--------------- dtd.10.12.13 (c) Copy of Purchase Order Amendment No.001 dtd.19.12.13 (d) Co[py of Purchase Order No.----------- dtd.301.12.13 (e) Copy of Indent Ref. No. ---------------- dtd.29.11.13 (f) Copy of Proforma Invoice No.--------- dtd.05.12.13.

Please file the Bill of Entry on arrival of the cargo and clear the same. Please give us custom duty working sheet to enable us to remit the same.

Please acknowledge receipt of the same.

Thanking you,

Yours faithfully,
For Rocket Sales Ltd.

Neetu Singh
General Manager (Purchase)

Encl. As above


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