Sample Rate Quotation Format

Template / Example of Request letter for Rate Quotation for Transporter in word / doc

ROCKET \ QUOTATION \ 13-14\ 012

September 23, 2013

           

M/s Transport Corporation of India (TCI)

Bacheli (Jharkhand)

Dear Sirs,

Sub :  Quotation for transportation of Coal

You are requested to quote your most competitive rates for transportation of coal from NMDC Bacheli, Jharkhand to our factory situated at Durgapur (West Bengal). Scope of work are as follows :

1)    Item : Coal - to be lifted from NMDC Bacheli, Jharkhand

2)    Quantity : Approx. 150000 MT per month

3)    You have to lift the above mentioned quantity within 26 working days positively.

4)    Period of contract shall be October 2013 to December 2013

5)    You shall quote transportation charges and expenses towards liaison work at NMDS Bacheli separately. Rate should be quoted in Rs. per MT for both the jobs.

6)    Your quoted rate for transportation shall be firm during the contract period except for any increase in diesel price beyond 10%, we shall increase transportation charges as per formula given below. The same formula shall be applicable for decrease in diesel prices beyond 10% of the existing price :

1/3 rd of the percentage increase/decrease in the diesel price shall be increased/decreased from the quoted transportation rate.

You are requested to mention prevailing diesel price at Bacheli in your quotation. This is the most important condition of this enquiry. Quotation without mention of the existing diesel price shall not be entertained.

7)    Payment term shall be 15 days from submission of bills against each completed D.O.

8)    We shall deduct TDS as per Income Tax Rule.

You are requested to send your representative along with your quotation in a sealed envelope on 30.09.2013 at our Zonal Office (East) at "Park Plaza", 16^th Floor, 4/5, Middleton Row, Park Street – 715 484 at 11:00 AM.

Thanking you

Yours faithfully

For Rocket Corporation Ltd.

S N KHETAN

MANAGER (PURCHASE)