Sample Extra Payment Refund Letter Format

Template for Request Letter for refund of extra payment made against Post Dated Cheques (PDC) in word / doc

Rocket /12-13/125

July 29, 2013

Through courier

M/s Supplier Name

Supplier Address

Attn : Mr Surav Singh

Dear Sirs,

Sub : Refund of excess paid amount of Rs.145,112/-

Ref : Purchase Order No.------------- dtd.-------------

This has reference to our letter Ref. No. ------------- dtd.26.05.13 vide which we have sent 9 Nos Cheques totaling to Rs.59,94,216/-. You are requested to please arrange to refund of Rs.145,112/- by Account Payee Cheque/DD in favour of our Company’s name. The details of excess amount paid are as follows :

Particulars		Amount(Rs)
Total paid amount by PDC		59,94,216.00
Less : Adjusted your total billing amount @ Rs.27,710/- + CST @ 3% X 63.640 MT @ Rs.27,710/- + CST @ 2% X 142.680 MT	18,16,368.00 40,32,736.00	58,49,104.00
Excess paid amount		1,45,112.00

Therefore, you are requested to please refund the excess amount paid to you by Account Payee Cheque or DD in favour our Company’s name.

Your immediate action in this matter will be highly appreciated.

Thanking you,

Yours faithfully,

For Rocket Sales Corporation Ltd.

N K OJHA

MANAGER (PURCHASE)