Short Supply Complaint Letter to Transporter

Sample Debit Note Covering Letter Format to transporter for Short Supply of Materials in word/ .doc Format

RSL/ABC/2013-14/125 November 24, 2013 
M/s ABC Sales Ltd. 
Plot No. A -458 
14/1 Pritampura 
New Delhi – 125 100 

Attn : Mr Deepak Maal 

Dear Sirs,

This is as per discussion had with you regarding short supply of material to our Mumbai distributor, M/s Anil Sales Pvt Ltd., We are sending herewith Debit Note for Rs. 25,004/- towards short supply of material against Consignment Note No.741986.

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Transshipment Problem Examples

Sample Double Transshipment Problem Examples and solutions Letter to Transporter in India in word/ .doc/ .pdf Format

RSL/ATA/13-14/

February 15, 2014

M/s ABC Transport Agency Ltd.

14/1 L T Road

Cochin - 415 512

Attn : Mr J K Sen

Sub: Double transhipment

Dear Sirs,

You have been awarded the transportation work of our HR Coils from our factory at Cochin (Kerla) to Khapoli (Maharastra) via Vizianagaram for the month of February 2014. We understand that all the materials are being re-transhipped at Hyderabad also. You are also sending some other materials along with ours.

In this regard, we would like to inform you that double transhipment is not at all allowed for our materials. It can cause serious problems like material damage / shortage.

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Double Billing Complaints Letter

Sample Complaint Filing for Wrong / Double Bill submission by transporter for freight payment in India in word/ .doc Format

RSL/ABCTA/13-14/015

December 8, 2013

M/s ABC Transport Agency Ltd.

14/1 N S Road

Mumbai – 458 512

Attn : Mr N C Prasad

Dear Sirs,

Sub : Double billing

With reference to the above, we had already talked to you earlier regarding double billing made by you against the transportation of our materials from our Factory to various destinations. Previously we had returned your duplicate bills submitted to us after informing you the incidence. Now we are giving below the details of the billing against your L/R No.9254186 dtd.18.08.13 for the consignment delivered to Bangalore:-

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Complaint Letter for Delay in Delivery

Sample Template Complaint Letter to Transporter for Delaying the Delivery of Goods in word /.doc Format in India

RSL\ABC\2013-14\145

March 10, 2014

M/s ABC Carriers ( P) Ltd.

14/2 T N Road

Raipur – 492 012

Attn : Mr Prakash Jain

This is further reference to the discussion had with you regarding following materials of Anil Electronics Pvt. Ltd., Noida lying in your Raipur godown for transshipment:

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warning letter to transport

Sample Template Penalty Imposing Letter to transport for improper Material packaging for Transshipment & dispatch in word/ .doc in India

RSL/TCI/13-14/125

March 8, 2014

To

M/s Transport Corporation of India

14/1 N S Road

Bangalore – 641 010

Dear Sirs,

This is to inform you that at the time of loading of material at factory, sufficient packing boards, blocks etc. are being given at the bottom, sides of the trucks and top of the materials to avoid nut, bolt, angle damages of our materials. You are requested to please ensure that you shall despatch our materials from transshipment point to branches/party’s place with same packing materials to avoid transit damages.

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Request Letter for Change of Delivery Address

Sample Template Covering Request Instruction Letter to Transporter to change the delivery address in word/ .doc Format

RSL/TCI/2013-14/016

October 1, 2013

M/s Transport Corpn. of India Ltd.

14/1 Marine Drive

Chennai – 600 014

Attn : Mr Ramesh Jain

Dear Sirs,

We have despatched our finished goods from our Factory at Khapoli, Maharashtra to our Depot at Cochin vide our Challan No 985087 dtd.30.09.13 which was indented by Cochin branch for their Calicut godown. We have received letter dtd.30.09.13 from our Cochin branch stating that materials are no more required by them.

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Payment Release Request Email Format

Sample Template Example of Payment Release Request Letter Format in Word / Doc / Pdf Free Download in India 

Dear Sir

Kindly note that I have several time request to you by mail/phone to release the payment of following transporter’s bill.

•         OBC Transport
•         JBTC Logistic

Last year (July’17 to Oct’17) they have deliver the material to ABC Tyres’s various depot from Kapoli XYZ Factory & as per your information they have prepare the LR to ABC Depot Bhiwandi to ABC Depot as like Indore, Raipur, Jabalpur, Ahmadabad etc. All bills are sent to New Delhi, Ho. The said Transporters are using foul language & threatening to me. 

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Without Waybill

Sample Complaint Letter to Transporter for Despatch of Materials without waybill in India in word/ .doc Format

RSL/TCI/2013-14/

October 4, 2013

M/s Transport Corpn. of India Ltd.

P-4, New C I T Road

Kolkata-700 073                 

Dear Sirs,

This is to inform you that our factory had despatched 2 consignments bearing Challan Nos.66067, 66068 & 66069 and your Consignment Note No.547304631, 547304642 & 547304653 on 28.09.13 to M/s Anil Steel Trading, Bhuj.

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Complaint Letter Damaged Consignment

Sample Template Example of Complaint Letter to Transporter for Damage goods due to mishandling in word/ .doc Format

RSL/ABCTP/2013-14/04

December 1, 2013

ABC Road Transport Pvt. Ltd.

Mahadev Ghat Chowk

Ring Road No.6

Raipur – 492 010

Chhattisgarh

           

Dear Sirs,

This is with reference to your Bill No.1095 dtgd.29.10.13 and Bill No.1128 dtd.22.11.13. In Bill No.1095, driver of the truck No.HR41P1452 has not submitted the duplicate for transporter copy of the invoice No.2296 dtd.16.10.13 on the basis of which party shall claim modvat benefit from the Excise Dept. 

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Debit Note for Freight

Sample Debit Note Covering Letter to Transporter for Rate Difference for Freight due to non-arrangement of Trucks for Despatch of materials in word/.doc Format

RSL/TCI/2013-14/

August 28, 2004

M/s Transport Corpn. of India Ltd.

14/1 Nerul Road

Navi Mumbai – 412 214

Attn : Shri Anil Jain

Dear Sirs,

You have been asked to place 56 trucks on 28.08.13 at 8 A.M. at our factory ( khapoli) to load our materials for different destinations allotted to you for the month of August 2013 but you have not placed the required numbers of trucks. Your representative at Khapoli has refused to place truck as required by us and only 20-25  trucks so far placed for loading.

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Minutes of Meeting Template

Sample / Template / Example of MOM between Company’s Logistics Department with the Transporters (Truck) in word / .doc Format

Minutes of meeting held on Friday, 20.05.2013 at Nirmal Building,

26^th Floor, 45/1, Nariman Point, Mumbai – 458 545

Present :

Mr Anil Singh Rocket Sales Ltd.		Mr A N Khan TCI Ltd.
Mr Amir Singh Rocket Sales Ltd.		Mr B N Khan Mumbai Transport Agency Ltd.
		Mr C N Khan Mumbai Carrier (P) Ltd.

The transporters explained their problem in transporting material from Khapoli to different locations during summer season, where vehicle are not easily available because of Mango season. The transporters are expressing their inability to place their truck since they have to incur more freight and other expenditure.

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Clearing Payment Letter

Sample Request / Covering Letter Format for Full & Final Payment for shipment Clearing Charges towards Import of Materials in word/ .doc

RSL/ABCSL/2013-14

May 21, 2013

THROUGH FEDEX / DTDC

M/s ABC Shipping & Logistics

14/1 K N Road

Mumbai – 450 021

Attn : Mr Arjun Singh  /  Mr N Rao

Dear Sirs,

Please find enclosed herewith Cheque No.--------- dtd.21.05.13 for Rs.------/- (Rupees only) drawn on State Bank of India payable against your following bills in full and final for clearing of 1000 MT Pallets imported from GIIC Bahrain :

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Customs Payment of Charges

Sample Payment Covering Letter for payment towards Custom Duty Charges in India in word / .doc Format

RSL/ABCSL/2013-14

May 11, 2013

THROUGH DHL/DTDC

M/s ABC Shipping & Logistics

14/1 Lal Mandir Road

Cochin – 215 212

Attn : Mr Arun Lal /  Mr Ajay Sen

Dear Sirs,

Ref :  Purchase Order No.7800000014 dtd.20.01.13

          Bill of Lading No. WLP000010 dtd.25.03.13

          Your Invoice No.10000001011 dtd.25.03.13

          Item – 600 MT Silver Nitrate

Enclosed please find herewith a DD bearing No.1000014 dtd.11.05.13 for Rs.50,50,500/- (Rupees Fifty Lacs Fifty Thousand Five hundred only) drawn on State Bank of India, Cochin Port Branch issued in favour of The Asst. Commissioner of Customs, Cochin towards payment of Custom Duty of Silver Nitrate arrived vide Bill of Lading No. WLP000010 dtd.25.03.14 from Silvero Alumina GmbH, Germany.

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Instructions Letter Example

Sample Cover Letter Writing Template for Tender Application Submission Instruction in word/ .doc Format

April 26, 2014

Mr Akhil Singh

RSL - Delhi

We are enclosing three copies of Tenders Papers of ASRTU (White, Pink & Yellow copy) out of which we have to submit White and Pink copy only. Last date of submission of Tender is 06.05.2014 before 5P.M. and date of opening of Tender is 07.05.2014 at 2.30 P.M. Kindly note the following points before submission of tender :

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Late Delivery Warning Letter

Sample Template Example of Official Warning Letter To Supplier / Vendor / Transporter For Delay in Shipment / Dispatch of The Materials in Word / Doc / Pdf Free Download

LATE SHIPMENT COMPLAINT LETTER WITH WARNING FOR NON TOLERANCE IN THE FUTURE

[DATE, ex. Wednesday, June 11, 2014]

[NAME, COMPANY AND ADDRESS, ex.

John Smith

XYZ Inc.

1234 First Street

Suite 567

Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I have just received your shipment of [PRODUCT(S) drywall].  I understand that the busy nature of your business makes it reasonable to expect the occasional late delivery.  However, this is the [ORDINAL, ex. fifth] late shipment we have received in the past [DURATION, ex. month].

Although I am confident that this is an exceptional circumstance, surely you can understand that this level of delay causes us significant inconveniences.  I am also certain that quick dispatch of our orders would help reserve space in your inventory for new orders.

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Dispatch Dividend Warrant

Sample Covering Request Letter for Despatch of Dividend Warrant in word/.doc

RCL/ACCTS/13-14/
August 27, 2013 

Mr D K Dasgupta
Manager
Sarat Bose Road Business Office
Department of Posts
Govt of India
Kolkata 700 029

Dear Sir,

Despatch of Dividend Warrant-2012-13 

No. of Articles 10000000 approx 

We refer to your letter No. DM/SB/Dividend Warrant dated 26th August, 2013 in connection with the above and confirm our acceptance of the terms and conditions mentioned therein.

Please collect the Dividend Warrant and Envelopes from Mr Anil Khan of ABC Management Services (P) Ltd., 15 N S Road, Kolkata – 701 016.

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Remittance Letter Format for Banks

Sample Template Example of Corporate Bank Remittance Letter Format For Foreign Payment in Word / Doc / Pdf Free Download

Date:  December 23, 2015

The Chief Manager,

Foreign Exchange Department,

State Bank of India,                                

Corporate Account Group Branch

Voltas House,

Ballard Pier,

Mumbai 

Dear Sir,

Sub: REMITTANCE OF SHIP HIRE CHARGES  OF USD 103342.81  to  M/S.  TATA NYK SHIPPING PTE LTD  – M.V. SAGAR JYOTI -      C/P DTD  20.12.2014

Ref: A.D. Under Section 5 of FEMA 1999, Circular Dated 3^rd May 2000

With reference to the subject matter, we have chartered the said vessel to load Cupper ore & Cupper Ore Pellets from Mangalore to Mumbai and they have  raised an Hire statement dt. 22.12.14  for USD 120401.71  towards ship hire charges for 6 days alongwith bunker charges

We now wish to remit USD 103342.81 to M/s. TATA NYK SHIPING PTE LTD., SINGAPORE towards part payment of ship hire charges alongwith bunkers charges for 6 days  to their designated bank as per details given below:                            

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Non Hazardous Certificate Format

Sample / Template for no Commercial Value / inflammable Material Certification/ Declaration by company in word /.doc

January 15, 2014

TO WHOM IT MAY CONCERN

               

This is to certify that Mr N Ram, Manager of our Company is  carrying 1 (one) Carton containing Gift Articles of the company from Head Office at Corporate Housed, 45/4 L N Road Mumbai – 458 545  to  our Delhi Branch Office at Delhi. 

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Debit Note Transporter

Sample / Template / Example of Debit Note Covering Letter to Transporter for material damage / shortage in word/ .doc Format

DEBIT NOTE

RCL/DN/2013-14/

August 28, 2013

M/s Transport Corporation of India

15/2, Alen Lane        

Mumbai – 458 545

Attn : Mr S K  Agarwal

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Contract Renewal Letter Format

Sample / Template / Example of Cover Letter for Renewal of Transporter agreement in word /.doc

RCL/TCI/2013-14/

28^th March, 2014

M/s Trasport Corporation of India

154/12 Arya Lane

Mumbai 545 854

Dear Sirs,

Sub : Transport Agreement Renewal     

This has further reference to our contract letter No. RCL/TCI/2013-14/245 dtd.01.10.13 and discussions  with  your  Shri Anil Singh had with us from time to time in connection with  the above,  we  are  pleased  to extend your above mentioned contract upto 31^st March, 2014.

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