Post Customer Down Payment in SAP T Code - F-29

DOWN PAYMENT


POST DOWN PAYMENT


Business Process Description Overview:-


You can post a customer down payment whether or not you have previously created a down payment request. Creating a down payment request is an optional step.


To post a down payment received after a down payment request has been issued, you select the down payment request when you post the down payment. The system then only needs the data in the initial screen to make the posting. These include the customer's account number, the bank account number, and the special G/L indicator. The system takes all other data, such as amount or tax code, from the down payment request. If you need to make any further specifications, the system offers you the down payment line item, after you have selected the post function, so that you can make any necessary corrections.


To post a down payment received without a down payment request, you post the down payment directly. You supply all the necessary data including the customer's account number, the bank account number, and the special G/L indicator (A in Most Companies), and the amount.

T Code:- F-29

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How to Clear Down Payment for Customer in SAP T code - F-39

Clear Customer Down Payment in SAP

Business Process Description Overview

You can clear the down payment with the closing invoice by either:

• Transferring the down payment to the receivables account and taking account of this transfer when posting the payment, or 
• Directly clearing the down payment with the invoice when the incoming payment is made 

You can carry out both procedures manually or automatically using the accounts payable payment program. 

T Code :- F-39

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Post / Change / Display Customer Invoice Parked Document in SAP T Code - FBV0

Post Customer Invoice Parked Document

To post a parked general ledger document

Business Process Procedure Overview :-

Document parking can be use to enter and store (park) incomplete documents in the SAP System, without carrying out extensive entry checks. Parked documents can be completed, checked and then posted at a later date - if necessary by a different data entry Clerk.

Parked documents can be post either individually or via a list. To post several parked documents via a list, the system issues a list of parked document for you to choose from. From this list, you can then carry out any necessary post-processing to parked documents that could not be posted due to missing information such as a cost accounting assignment.

T Code:-  FBV0

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How To Reverse / Delete Noted Items in SAP T Code - FB08

Noted items of Customer Reverse –Individual Reversal

Via Menus

Accounts Receivable -> Document -> Reverse -> Individual Reversal

Via Transaction Code : FB08

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Mass Reversal of Noted items in SAP T Code - F.80

Noted items of Customer Reverse –Mass Reversal

Via Menus

Accounts Receivable -> Document -> Reverse -> Mass Reversal

Via Transaction Code :- F.80

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Clear Customer Account in SAP T Code - F-32

Clear Customer Documents in SAP

Used to clear open items from one Customer account.

Business Process Description Overview:-

This function differs from posting with a clearing transaction or posting with a payment in the following ways:

• You do not need to enter a document header 
• You can only clear open items from one account 

You can use this function to clear debits and credits that balance to zero (for example, invoices and payments that you have already entered). 

T Code :- F-32

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General Ledger Master Data Tips and Tricks in SAP

General Ledger Master Data

Trigger:

Need to add an account that does not exist in the specified company code. 

Note: This account must exist in the master chart of accounts.

Business Process Procedure Overview:-

Business transactions are posted to accounts and managed via accounts. Master records must be created for each account in order to post transactions. The G/L accounts record the business transactions in totals form.

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GL Account Creation in SAP T Code - FS00

How to Create a New GL Account in SAP


This is the very first step in configuring SAP-FI. It is advised that whenever you are creating a New GL, Create It from “Create with Reference “ Tab & Take the reference of a similar GL Code.

Creating GL Account:-

T Code - FS00

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SAP GL Account Direct Posting T Code - F-02

Document Entry in SAP GL

Business Process Description Overview:

Every document consists of a document header and two or more line items. The document header contains information that is valid for the whole document, such as the document date and the document number. It also includes controlling information such as the document type.

The line items only contain information on the particular item in question, for instance an account number and amount. Whether any additional information is present depends on the business transaction involved.

Following are the most critical steps involved in entering and posting a document :-

• Call up the required document entry function. Bear in mind that the system offers several functions. Each function is designed for a specific business transaction. The General Ledger document entry function is covered here which will post one or more debits vs one or more credits to general ledger master records (accounts). 
• Enter the document header data. 
• Enter the line items. 
• Enhance or correct the line items as needed. 
• Post the document. 

The system creates the document, updates the transaction figures for the accounts affected, and in some cases, displays an internally assigned document number when the document is posted. 

T Code :- F-02

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SAP Gl Posting with Clearing T Code - F-04

GL Posting with clearing in SAP

Trigger:

This process is not triggered by an event - only by utilizing the proper transaction code or menu path.

Business Process Description Overview :-

Using the posting with clearing function, you enter document line items and then select the open items that are to be cleared. Once the total amount of selected open items equals the amount of entered line items, the system clears the open items by creating one or more offsetting entries.

There are three functions you can choose from for posting with clearing. The one basic function can be used for any type of business transaction in which items need to be posted and cleared simultaneously. The two other functions are specially designed for incoming and outgoing payments.

Options in Clearing Open Items:

You can :-

• Clear several accounts and account types 
• Clear items in any currency 
• Post differences that result from assigning items to each other 
• Enter any number of line items (for example, bank charges) 

G/L accounts are assigned only a debit and credit posting key: 40 (debit posting) and 50 (credit posting). No further distinction is made for the posting keys for G/L accounts. 

T Code:- F-04

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Bank Incoming Payment Posting In SAP Through GL T Code - F-06

Customers' Payment Bank Receipt Posting In SAP

This transaction is used to process incoming payments.

Business Process Description Overview:-

The system offers a number of options for applying payments including:

• Incoming payment 
• Outgoing payment 
• Credit memo or debit memo 
• Transfer postings 

To post incoming payments and clear open items

• Enter a clearing document header (including bank and customer information) 
• Select a clearing transaction 
• Enter a line item (optional) 
• Choose the open items which you want to clear 
• Process the open items selected 
• Post the clearing document 

T Code :- F-06

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Bank Outgoing Payment Posting In SAP Through GL Y Code - F-07

Vendor Payment through Bank GL in SAP:-

Trigger: 

This process is not triggered by an event - only by utilizing the proper transaction code or menu path.

Business Process Description Overview
To post a payment you make to a vendor, you would use the Outgoing payment clearing procedure. 

T Code:- F-07

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How to Edit / Display a Posted Document in SAP T Code - FB02 & FB03

Change / Display General Ledger GL Document:-

Display Any Document in SAP:-

Via Menus

Accounting -> Financial accounting  ->  General Ledger  ->  Document  ->  Change

Via Transaction Code :- FBO2

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How To post a Parked General Ledger GL Document in SAP T Code:-FBV0

To Post a Parked General Ledger (GL) Document in SAP

Business Process Procedure Overview

Document parking can be use to enter and store (park) incomplete documents in the SAP System, without carrying out extensive entry checks. Parked documents can be completed, checked and then posted at a later date - if necessary by a different data entry Clerk.

Parked documents can be post either individually or via a list. To post several parked documents via a list, the system issues a list of parked document for you to choose from. From this list, you can then carry out any necessary post-processing to parked documents that could not be posted due to missing information such as a cost accounting assignment.

T Code:- FBV0

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Display Parked Documents in SAP T Code - FBV3

Display Parked Document Before Posting in SAP


1.1. Access transaction by:

Via Menus	Accounting -> Financial Accounting  ->  General Ledger  ->  Document  ->  Parked Documents  ->  Display
Via Transaction Code	FBV3

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How to Change / Edit Parked Documents in SAP T Code - FBV2

Change a park document transaction by:

Via Menus:-

Accounting -> Financial Accounting  ->  General Ledger  ->  Document  ->  Parked documents  ->  Change

Via Transaction Code :-  FBV2

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How to See GL Balance in SAP T code - FS10N & FBL3N

Display GL Account Balance in SAP

The Main Difference Between FS10N & FBL3N is that, FBL3N Shows Item wise Details of each transactions whereas FS10N shows Yearwise / Monthwise Balance of an GL Account.

1) To show Year wise / Month Wise /Period wise GL Banace:-

Via Menus

Accounting -> Financial Accounting  ->  General Ledger  ->  Account  ->  Display Balances

Via Transaction Code :- FS10N

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Create Sample Document In SAP T Code - F-01

Sample Document Creation / Display  in SAP

Via Menus :-  General Ledger -> Posting -> Reference Documents -> Sample Document

Via Transaction Code :- F-01

Putting in field as same as per general ledger creation type.

Then go to GOTO> and display Document Overview 

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Create Recurring Document in SAP T Code - FBD1

Recurring Document Creation

Via Menus :- 

General Ledger -> Posting -> Reference Documents -> Recurring Document

Via Transaction Code :- FBD1

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Display Recurring Document in SAP T Code - FBD3 & FBD2

Recurring Document Display In SAP

Many of the times you would want to check & make changes in recurring Documents created by you. Here is the solution for You:-

Via Menus:-

Document -> Reference Documents -> Recurring Document -> Display

Via Transaction Code :- FBD3 

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