Company Board Meeting Minutes Format As Per Secretarial Standards

Best Professional Template For A Private / Public Company's Minutes of Meeting (MOM) As Per Companies Act 2013 in Word / Doc / Pdf Free Download


PRESENT

Mr. Raja Kumar Bubna            -           Director
Mr. Narendra Kumar Modi       -           Director
Mr. Alok Kumar Goenka          -           Director

1.         CHAIRMAN OF THE MEETING :
With the unanimous decision of the Board Members present, Mr. Alok Kumar Goenka took the Chair. 

2.         CONFIRMATION OF MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF THE COMPANY HELD ON  13TH MAY, 2018 :

The Minutes of the Meeting of the Board of Directors held on 13th May, 2018, draft of which had been circulated to the Directors, were considered and reviewed and unanimously approved by the Board Members and signed by the Chairman of the Meeting.

3.         CONSIDERATION   AND  APPROVAL OF THE DRAFT ANNUAL ACCOUNTS             OF   THE   COMPANY     AND   ITS     ANNEXURES  /  ENCLOSURES  FOR          THE   FINANCIAL YEAR ENDED 31ST MARCH, 2018  :

The Board considered and approved the drafts of the Audited Accounts together with its all Annexures / Enclosures and draft Auditors’ Report on Annual Accounts for the Financial Year ended 31st March, 2018, as were placed on the table. 

The Board, after due deliberations in the matter, unanimously : :

“RESOLVED THAT the Profit and Loss Account for the Financial Year ended 31st March, 2018 and the Balance Sheet as at that date along with all its Annexures / Enclosures, drafts of which are placed before the Meeting, be and are hereby approved and that the same be signed by Mr. Raja Kumar Bubna and Mr. Narendra Kumar Modi, Directors of the Company on behalf of the Board of Directors of the Company and be forwarded to the Auditors for their signature and Report. 

                The Board,  thereafter,  also  considered  and  approved the  drafts  of Annual   Accounts  as   on  31st March, 2018   along  with   drafts  of  Directors’   Report, Auditors’ Report and the Minutes of the Board Meeting held till date.

The Board then adjourned the Meeting for a tea break to facilitate the Company’s Auditors to consider the Annual Accounts along with all its Annexures / Enclosures of the Company for the Financial Year ended 31st March, 2018, already been approved by the Board and signed and were sent to the Auditors for their sending Report on the Annual Accounts of the Company for the financial year ended 31st March, 2018.

The Board was informed that the Auditors’ Report had since been received.

After tea break, the Meeting commenced again. The Board perused the Auditors’ Report on the Annual Accounts of the Company for the Financial Year ended 31st March, 2018, as placed on the table and observed that the Auditors’ Report did not contain major observations / qualifications and the replies to the observations / qualifications made by the Auditors in its Report had already been made by the Company in the Notes to the Annual Accounts and therefore did not call for any further explanations..

The Board also authorized any one Director to file all relevant Forms in connections with the aforesaid Accounts to ROC including the Annual Return after adoption and approval of the Annual Accounts by the Members at the forthcoming Annual General Meeting of the Company.

4.            CONSIDERATION AND APPROVAL OF THE DRAFTS OF THE DIRECTORS’ REPORT :

The Board considered and approved the drafts of the Directors’ Report for the Financial Year ended 31st March, 2018, as were placed on the table. 

The Board, after due deliberations in the matter, unanimously : :

“RESOLVED THAT the Directors’ Report for the Financial Year ended 31st March, 2018 be and are hereby approved and that the same be signed by Mr. Raja Kumar Bubna and Mr. Narendra Kumar Modi, Directors of the Company on behalf of the Board of Directors of the Company.”

5.         CONSIDERATION AND FINALIZING THE DATE, TIME  AND VENUE OF THE 13th ANNUAL GENERAL MEETING OF THE COMPANY :

The Board decided and fixed the date, time and venue of the 13th Annual General Meeting of the Company and after due deliberations, unanimously :

“RESOLVED THAT the 13th Annual General Meeting of the Members of the Company be held on Wednesday, 22nd September, 2018 at its Registered Office at Berger House, 129, Park Street, Mumbai – 700 017 at 11.30 a.m.

6.         CONSIDERATION AND APPROVAL OF THE DRAFT OF NOTICE CONVENING THE 13th ANNUAL GENERAL MEETING OF THE COMPANY :

The drafts of Notice convening the 13th Annual General Meeting of the Company was placed on the table for the consideration and approval of Board Members.

The Board, after due deliberations, unanimously approved the Notice and thereafter passed the following Resolution :

“RESOLVED THAT the Notice for the 13th Annual General Meeting of the Members of the Company, as per the drafts placed on the table, be and are hereby approved and the same be issued under the signature of any one Directors of the Company.

7.         CONSIDERATION AND APPROVAL OF THE RE-APPOINTMENT OF THE COMPANY’S STATUTORY AUDITORS FOR THE FINANCIAL YEAR 2019- 20:

A Letter of Consent received under Section 224(1B) of the Companies Act, 1956 from M/s. Neetu Singh & Co., Chartered Accountants, Mumbai, the Company’s Statutory Auditors, signifying their consent to act as the Company’s Auditors for the Financial Year 2019-20 (i.e. from the conclusion of 13th Annual General Meeting until the conclusion of the next Annual General Meeting of the Company), was placed on the table.

The Board approved the re-appointment of M/s Neetu Singh & Co., Chartered Accountants, Mumbai as the Statutory Auditors of the Company for the Financial Year 2018-19 (i.e. from the conclusion of 14th Annual General Meeting until the conclusion of the next Annual General Meeting of the Company), so that re-appointment of Statutory Auditors could be considered by the Shareholders of the Company by passing suitable Resolution at the 13th Annual General Meeting of the Company to be held on 22nd September, 2018.

8.           ANY OTHER BUSINESS :
           
            Next Board Meeting :

The date, time and venue of the next Board Meeting would be decided and communicated to the Members in due course.

There being no other business to transact, the Meeting concluded with a vote of thanks to the Chair.




C H A I R M A N




Download MOM Format 

0 comments:

Post a Comment