Bank Outgoing Payment Posting In SAP Through GL Y Code - F-07

Vendor Payment through Bank GL in SAP:-

Trigger: 

This process is not triggered by an event - only by utilizing the proper transaction code or menu path.

Business Process Description Overview
To post a payment you make to a vendor, you would use the Outgoing payment clearing procedure. 

T Code:- F-07

Input - Required Fields	Field Value/Comments
Document date Document type Company code Posting date Currency Bank account Value date Account Amount	13/6/2012 KZ – Vendor payment 1000 13/6/2012 Enter in currency (can be pre-set) - INR 103001 13/6/2012

Output - Results	Comments

Procedural Steps :-

1.1. Access the “Post Outgoing Payment” transaction by:

Via Menus	Accounting -> Financial Accounting  ->  General Ledger  ->  Document entry  ->  Outgoing Payment
Via Transaction Code	F-07

1.2 On the screen “Post Outgoing Payments: Header Data”, enter in the information from the table below:

Field Name	Description	R/O/C	User Action and Values	Comments
Document Date	Date of the document to be applied.	R	13/6/2012
Document type	Shows the name of the document type	R	Defaults in as “KZ” – Vendor payment.,	Can be set as default.
Company code	Four-character identifier of the company code.	R	1000	You must pick the company code in which the Vendor account to receive the debit exists.
Posting date	Effective date of posting in the ledgers.	R	13/6/2012
Period	Current period within the fiscal year.	R	6
Currency/Rate	Document currency	R	INR	Can be set as default.
Document number	The system uses this number to access the document.	O	The system will generate this number when the document is saved.
Translation date	The date for determining which exchange rate is to be used.	O	Only enter if the translation date is not the same as the document date.
Reference	User-definable text field to be used as a search criterion when displaying or changing documents.	O	For example, you can enter in the payment advice number or the document number to  which the payment is being applied.
Cross-CC no.	Number of the cross-company code transaction.	O
Doc. Header text	Text which applies to the entire document; not just specific line items.	O
Trading part. BA	Business area of the trading partner.	O
Clearing text	Text added to any clearing documents created through this transaction.	O

(Note: On Above table in column “R/O/C”, “R” = Required, “O” = Optional, “C” = Conditional)

1.3. Under the BANK DATA area:

Field Name	Description	R/O/C	User Action and Values	Comments
Bank account	The account number entered here identifies the G/L bank.	R	Enter the G/L bank account number that will be credited by the creation of the debit on the Vendor’s account. 103001
Business area	Used for segment reporting.	O	Mum
Amount	The check/payment amount.	R	2,000
Amt.in loc.cur.	Line item amount in the local currency of the company code.	O
Bank charges	The amount of bank charges deducted from the payment, express in the document currency.	O
LC bank charges	The amount of bank charges deducted from the payment, expressed in the local currency.	O
Value date	Date that is used in bank accounts and bank sub-accounts.	O
Profit center	Used for analyzing operating results.	O
Text	Freely definable field for entering explanatory text for the line item.	O
Allocation	Additional information reference field for the line item.	O

1.4. Under the OPEN ITEM SELECTION area:

Field Name	Description	R/O/C	User Action and Values	Comments
Account	Account to which to apply the payment for the open item(s).	R	Enter Vendor  Account  Number to which the  payment  applies.
Account type	Account type. Options include Vendor, Customer, Material, etc.	O	Default is “K” indicating  G/L account. Change this to  reflect to   appropriate account— Vendor , Customer, etc.	Enter the  appropriate  a/c type. i. e.   K = Vendor
Special G/L ind	Only check if clearing an open item that has a special G/L indicator, for example, down payments.	O
Standard OIs	Check if only standard open items are to be cleared.	O
Pmt advice no.	Payment advice number.	O
Other accounts	Allows processing across multiple accounts.	R	Click on Other accounts to add other accounts to be processed.	The purpose of performing this Post with Clearing process is to be able to work with items across multiple accounts.
Distribute by age	Selects items to be cleared automatically based on days past due.	C	Click in box to perform age-based clearing.
Automatic search	Indicates that the system should try to find open items to clear based on clearing amount.	C	This pulls together possible open items for transfer based on the proposed clearing amount.

1.5. Under the ADDITIONAL SELECTIONS area:

Field Name	Description	R/O/C	User Action and Values	Comments
	A series of other document selection criteria.	O	The default selection is ‘None’. Click on any single selection option.

(Note: On Above table in column “R/O/C”, “R” = Required, “O” = Optional, “C” = Conditional)

1.6. Press the <PROCESS OPEN ITEMS> pushbutton to continue.

1.7. On the screen “Post Outgoing Payments: Process open items”: 

• Note: It is easier to process the payment if all open items are set inactive. To do so, click the <Accounting Editing Options> pushbutton. 
• Under “Open Item Processing”, check the box for “Selected items initially inactive”. 
• To SAVE, click on the diskette icon, then green arrow back to the screen “Post Outgoing Payments: Process Open Items”. 
• Select Open Items until the difference is zero. 
• Differences within tolerances will be written off to the accounts determined in configurations of the user or user group. 
• Select the Res. items tab to complete processing for line items with residual items remaining open after applying the payment. 
• Remaining amount, which is to be posted during clearing of a Residual Item representing the new Accounts Payable due the Vendor. 
• Enter the residual item amount in the line item(s) and a reason code to coincide with the residual item.

1.8. SAVE/Post the payment--Select the <POST> (diskette) icon—Control + S.

1.9. Return to Main Menu--Select theYellow Arrow, or press Shift + F3.